Additional Photographer

Published on July 12, 2017

Taking on an Additional Photographer

Once you reach about 15 schools, you may want to consider adding a second photographer.

Your second photographer must certify as an SRP photographer through our training program and be approved by the SRP franchisor. 

Photographer – Duties and Responsibilities

The photographer is responsible for the entirety of the photography session.  From making sure they have all the necessary paperwork, supplies and equipment to photographing children, directing the assistant, and to break-down.  The photographer is responsible for making sure the sessions run smoothly, keeping a positive attitude and interacting with the children, parents,  school administration, and teachers. The photographer will follow all of our procedures and ensure the safety of the children at all times.


  • Adore children and gain energy from being with people.
  • Have valid driver’s license and dependable, insured and registered transportation.
  • Share our core values.
    • Excellence:
      • Create beautiful authentic portraits.
      • Provide exceptional service and quality.
      • Meet challenges with a positive mindset.
      • Make each session fun and full of smiles.
    • Respect:
      • Respect all families and honor each individual.
      • Be patient and kind.
      • Speak kindly and honestly about ourselves and others and lift each other up.
    • Integrity:
      • Do what is right for its own reward.
      • Never compromise ethics, morals, or standards for the sake of profit.
      • Act responsibly.
  • Be a problem solver. There are many variables to this position and you must be able to creatively solve problems to get the job done.
  • Stay physically fit. The portrait sessions can last up to 5 hours and sometimes longer. You must be in great physical shape to endure up to five or more hours on your feet, crouching and kneeling and rolling on the floor with children.  You are also required to transport and set the photography equipment and set, so lifting up to 40 pounds is required.
  • The photographer is required to sign a non-compete agreement before training.
  • They must pass a background check.

A Day in the Life of a Photographer

Session Preparation and Set Up

  • Pack equipment, reports and supplies using provided pack list.
  • Check in with the school director.
  • Help and direct assistant prepare site for sessions.
  • Oversee/help assistant in all duties listed for assistant.
  • Photograph children per training and instructions from Owner.

Post sessions operations

We have found that if your additional photographer also processes their own files, they will be more aware of their quality and more attuned to any changes that need to happen.  We recommend training your photographers as processors as well.

Dress Code


  • Spoiled Rotten T-Shirts and logoed wear are preferred
  • A purple shirt is also appropriate.
  • Shirts (or undershirts) must be tucked in!
  • There is a lot of squatting and leaning over going on…


  • Length should be long to Bermuda length
  • Jeans or Khakis are fine… they should be modest and not tight.
  • Tight yoga pants are NOT PERMITTED.


  • Hair should be neat at all times.

The first place to start looking for a photographer is through your friends and acquaintances.   Ask if there is anyone that is goofy, loves kids, and is reliable and trustworthy. Starting pay can vary, but $15/hr (plus commission) is a good starting point for a good photographer.

Background Check Requirement

Every employee or contractor you hire must pass a background check before you allow them to work with children.  We recommend using AAA Credit Screening Services in addition to searching the National Sex Offenders Database.  If your state requires it, you must also validate them through to ensure their legal status in the United States.

How to order background checks:

  1. Have the prospective employee complete the following 2 forms:
  1. Once you have those forms back from the applicant, fill-out the Employer Certification and Order Form.pdf.  The most effective choice is a state-wide criminal history check.  If the prospective employee has lived in multiple states during the past 7 years, you will need to check each state.  Each state check is $27.
  1. Email the 3 forms to “”
  1. Also perform a free check at the National Sex Offender Database.

How to interpret background checks:

Each state has a list of crimes that disqualify a person from working with children in a daycare setting.  While state laws may only apply to daycare and education center employees, Spoiled Rotten Photography is committed to employing only people of the utmost integrity and character.  If a background check reveals any of the following offenses, the prospective employee must be disqualified. These offenses include, but are not limited to:

any felony conviction,



any se x crime,

solicitation of a child by computer or otherwise for the intent of committing a crime,

transmittal of obscene material to a child,

any crime that involves the physical or mental mistreatment of a child or the elderly,

any crime committed against a child,

any crime involving the sale or distribution of a controlled substance,

any report of adult or child abuse or neglect

Your state may include other offenses for which a person may be denied employment in a child-care center.  If you have any questions, please contact us and we will help guide your decision.

If you choose to employ the photographer as an additional employee, contact your accountant for help with quarterly payroll activities necessary for employees.  All employees are required to fill-out IRS form  W-9.  and IRS Form W-4, before they start work.

If you choose to employ the photographer as an Independent Contractor, ensure they provide their own tools and equipment, have the freedom to set their own schedule, pay their own business expenses, and hire their own photo stylists.  Avoid paying the contractor as part of your regular employee payroll process.  Pay them on a different schedule.  Use a written agreement to clarify the services the contractor is supposed to undertake, and include a timeline for when they should be completed.  All independent contractors are required to fill-out IRS form  W-9.  before they start work.

Legally, the contract is a key part of establishing a non-employee relationship, though it doesn’t guarantee that the IRS or other agencies will agree that your contractor should not be reclassified as an employee. If the IRS deems an employee is misclassified as a contractor, some states – particularly Colorado and Maryland – can enforce hefty tax penalties on the employer. When in doubt, see the IRS’s guidelines on the difference between independent contractors and employees.  See a sample Contract Agreement for Photographers.