Make Originals and Proofs (Lightroom Method)

Published on July 12, 2017

Initial Download (Lightroom Method)

Download your files as soon as you can after your session (same day)

  1. Open Lightroom and go to the import screen
  2. Choose the backup drive. Make second copy to…
  3. Change file name to the file naming convention (SESSION#_Sequence Number) 
    • Template > Custom Name > Edit. Input Custom txt_SEQUENCE
    • IMPORTANT: If you are downloading a second or later day… make sure the sequence numbers do not overlap.  If your file numbers for day 1 were xxx_001 through xxx_1088, your file numbers for day 2 must begin with xxx_1089 or higher!    Hint: Start with xxx_2001 for day 2 and xxx_4001 for day 3…
    • When you import the files into our online ordering software, it is important that they be in increasing numerical order.
  4. Add Keywords. These are words that will help you locate photos in the future.
  5. Add Sub-folder Raw
  6. Choose the primary folder designation (use folder naming convention SESSION#-School Name- Type Session)
  7. Make sure photos are importing to the correct folder.
  8. Import
  9. Make sure that all your files were downloaded (check to see that the last image is on your drive after the download)
  10. Download Raw files to your Primary Internal (RAID) Drive – location 1
  11. Also Save Raw files to an external back-up drive – location 2

IMPORTANT:  Your images should be on at least 2 drives before formatting the card for re-use.

Select Images to show customers

Lightroom Method

Watch Video


  1. Use the Grid mode in full screen (G for grid, Ctrl(or Cmd for Mac)+Shift+F to make it full screen.
  2. Mark images with the following
    • 2* Barcodes (during upload, you will use these to sort images into sub-folders)
    • 3* images you want to show in proof set
    • 4* images you need to edit in Photoshop before posting
  3. Here are some hints on how to select images
    • Choose filter by “Unflagged Images”  (use attribute filter and choose middle flag)
    • Use P to Pick (or Flag) unwanted images
      • When you “pick” an image (quick key P), it will flag an image and it will dissapear from the screen.
      • Use this to get rid of the images you don’t want to see.
    • Use the number 2 to mark bar-codes as 2 stars
    • Use the number 3 to mark images you want to show in the proof set
      • Hint…. if you have Caps Lock on, once you assign a number or a pick to an image it will advance to the next image
    • Once you have all your images starred, Crop them to the most appropriate crop
      • Start with cropping barcodes to 9×25 (filter by equal to 2)
      • Crop all landscape images to 5×7 (filter by metadata > aspect ratio > landscape)
      • Crop all portrait images to 8×10 (filter by metadata > aspect ratio > portrait)
      • Select All (2 Aspect Ratio) and complete cropping  
        • HINT- Press “O” for overlay to display the overlay that shows the 2×3 (same as 4×6), 5×7, 4×5 (same as 8×10, 11×14 and 16×20) ratios
        • HINT- you can go back to the filters, and filter by metadata (aspect ratio) and select all the landscape images, then choose R for crop
        • HINT – turn on “Auto-Sync” to make adjustments to all of the images at one time (what ever images you have highlighted will be adjusted)
    • Export Originals
      • Go to the Library Mode
      • Select the images you want to export (Make sure you have filtered for the images that you want to export)
      • Export using the “SRP Originals” preset
        • This will make a full resolution size jpg image in a sub-folder called “Originals”
      • Export the same files using the “SRP Web” preset
        • This will make a web size jpg (1200px on the largest side at 72 dpi) in a sub-folder called “Web”


Here is another video that shows a culling method in Lightroom.