Thank Yous and Follow Ups

Published on July 12, 2017

After you have visited a director, make sure to send them a personal note of thanks.  A small gift is appropriate too… something like a $5 Starbucks card, noting that you could tell they worked hard and deserved to take a break.  Please enjoy a cup of coffee on us.

Sample sales visit follow-up note (school scheduled session)

Dear {Director Name},

It was so nice to meet you this week.  {make a honest general positive comment about the school or facility} We are so excited to partner with your school in this awesome fundraising opportunity while creating beautiful school portraits!   We have your school scheduled for portraits on {list dates}.  We will bring the materials needed to send to your parents on {list date at least 3 weeks before the scheduled dates}. If possible, please mention in your next newsletter about our partnership and give our website address so parents can check us out!  (www.SpoiledRottenPhotography.com).

If you have any questions please contact us anytime!  We look forward to working with you!

 

Sincerely,

{Photographer Name}

{Photographer phone number}

{Photographer E-mail}

 

Sample sales visit follow-up note (school did not schedule session)

Dear {Director Name},

It was so nice to meet you this week.  {make an honest general positive comment about the school or facility }. We would love the opportunity to partner with your school with this awesome fundraising opportunity while creating beautiful school portraits {write your next steps based on whatever the director left you with.  For example if they said “Maybe,” give them a time when you will check back with them.  If they gave you a firm “no,” let them know that you are always available if they ever have a need or desire for our services.}

We are passionate about working with you to make sure your school and parents receive optimal portrait experiences throughout the year.  Please do not hesitate to contact me if I can be of service to your school!

Sincerely,

{Photographer Name}

{Photographer phone number}

{Photographer E-mail}

Sample sales visit follow-up note (Contact not available)

Dear {Director Name},

I just wanted to follow up with you. I stopped by the school today, and I left some information for you. I would love the opportunity to visit and share our wonderful services.  We will work with you to make sure your school and parents receive optimal portrait experiences throughout the year. I welcome all questions and appreciate all feedback. 🙂 Please feel free to visit our website: spoiledrottenphotography.com.

 Can you meet next Monday at 10:30am {or whatever time}  to let me know how I can help serve your school and your families.

Sincerely,

{Photographer Name}

{Photographer phone number}

{Photographer E-mail}